Article 20: Conditions for Establishing State Branches
The Tajik Council of Australia may, when necessary and based on the formal proposal of the Tajik community in a given state, establish, suspend, or restructure a state branch, provided such action is officially approved by the Central Council.
1. In each state, there must be a list consisting of at least fifty (50) Tajik residents who have completed the age of eighteen (18).
2. From among these fifty (50) individuals, at least five (5) respected and trusted persons shall be temporarily selected to carry forward the preliminary stage.
3. This five-member group is obliged to submit a formal written proposal for the establishment of the respective state branch to the Tajik Council of Australia.
4. The responsibilities of this five-member group are strictly temporary and limited to handling initial affairs, making the necessary legal registration arrangements, and preparing for the convening of the first General Assembly. Upon the establishment of the General Assembly and the election of the administrative board, the responsibilities of this group shall come to an end.
Article 21: Structure of State, City, and Local Branches of the Tajik Council of Australia (as needed)
1. The Tajik Council of Australia, headquartered in the State of Victoria, may, in accordance with the provisions of this Constitution and upon receiving an official proposal from the resident Tajik community, establish state branches in states where the Tajik community has an active presence.
2. State branches are legal subunits of the Tajik Council of Australia and are required to operate within the framework of this Constitution and the resolutions of the Central Council.
3. State branches may, when necessary, establish city and local branches within their geographical jurisdiction. City and local branches are considered legal subunits of their respective state branch and are obligated to operate in accordance with the provisions of this Constitution and the resolutions of their state branch.
4. City and local branches are not authorised to establish further sub-branches and may only operate within the scope of powers delegated by their respective state branch.
5. State branches are also legal subunits of the Tajik Council of Australia and are required to operate within the framework of this Constitution and the resolutions of the Central Council.
6. In the event of any dispute or conflict between state, city, or local branches, the Tajik Council of Australia shall serve as the final authority for adjudication and decision-making.
7. Composition of the Administrative Board of State and Local Branches
1. Administrative Board of a State Branch
The administrative board of a state branch shall consist of five core members as follows:
1. State Chairperson
2. State Deputy Chairperson
3. State Secretary
4. State Treasurer
5. State Spokesperson or Head of Public Relations
2. Administrative Board of a Local Branch
The administrative board of a local branch shall consist of five core members as follows:
1. Council Representative (as the official liaison with the Tajik Council of Australia and the respective state branch)
2. Deputy Council Representative
3. Secretary
4. Treasurer
5. One Ordinary Member
3. Alternate Members
If necessary, and depending on the scale of activities, the General Assembly of state and local branches may elect up to two alternate or additional ordinary members.
4. Election Method
Members of the administrative boards of state branches are elected by direct vote of the official members of the respective state, for a two-year term. The election process shall be conducted under the supervision of the Central Council.
5. Scope of Independence and Subordination
1. State branches are legally subordinate to the Central Council and must operate within the framework of this Constitution and the resolutions of the Central Council.
2. State branches enjoy relative independence in their internal executive, cultural, and financial affairs, and may operate based on democratic principles and the collective interests of the Tajik community.
3. City and local branches are considered subordinate to their respective state branch and operate within the scope of powers delegated by that branch, in compliance with the provisions of this Constitution.
Article 22: Supervisory and Review Board
1. The Supervisory and Review Board, as an independent, specialized, and oversight body within the structure of the Tajik Council of Australia, is responsible for ensuring financial transparency, evaluating executive performance, and monitoring the compliance of activities with the Council’s Constitution and Charter of Principles.
2. The scope of authority of the Supervisory and Review Board includes:
• Monitoring financial records, budgets, and expenditures of the Executive Board.
• Evaluating the performance of committees and local branches of the Council across Australia, particularly in the State of Victoria.
• Investigating violations, mismanagement, or breaches of the Council’s legal, financial, and executive principles.
• Addressing members’ complaints regarding corruption, violations of bylaws, or deviation from the Council’s fundamental objectives.
3. Election and Accountability:
Members of the Supervisory and Review Board are elected directly by the General Assembly for a two-year term and are accountable to the same body.
4. Composition of the Board:
• One Director (Director of the Supervisory Board);
• One Deputy Chairperson;
• At least three additional members (the number may be increased depending on workload or the number of state and local branches).
5. Membership Conditions:
• Expertise or experience in one of the fields of law, accounting, management, or oversight.
• Independence of judgment, political neutrality, and no simultaneous responsibility in the Council’s executive bodies.
• Commitment to ethical principles, confidentiality, and discipline in reporting.
6. Reporting and Powers:
The Supervisory and Review Board is obligated to:
• Submit an official annual report, and where necessary, urgent reports, to the Executive Board.
• Provide recommendations for reforming structures, processes, and practices.
• Request independent investigations in special cases.
• Issue recommendations, warnings, suspensions, or re-evaluations of the performance of relevant individuals or bodies.