Article 18: Duties and Powers of the Secretary of the Executive Board

The Secretary of the Executive Board of the Tajik Council of Australia is responsible for the administration, documentation, communication, and archiving of Council sessions. Their primary duties are as follows:

1. Announcing the date of official Council meetings, confirming the legal quorum, and recording the number of members present.

2. Receiving, categorizing, and consolidating documents and reports from committees, and forwarding them to the Chairperson for information; upon request of the Council of Experts, the Secretary is obligated to provide such documents and may not refuse.

3. Sending draft agendas to Council members prior to official sessions.

4. Serving as acting Spokesperson of the Council in the absence of the official Spokesperson.

5. Preparing and formally recording the minutes of meetings of the Council of Experts and the General Assembly for entry into the Council’s archives, and submitting the final version to the central archive unit.

Article 19: Duties and Powers of the Spokesperson of the Council

The Spokesperson of the Tajik Council of Australia is responsible for media relations, public communication, and officially presenting the Council’s positions within the community and to external institutions. The conditions, responsibilities, and powers of the Spokesperson are defined as follows:

1. Conditions of Appointment:
The Spokesperson must be an individual with knowledge, experience, effective communication skills, and sufficient fluency in both Dari Persian and English. Preference is given to candidates from among the youth who are familiar with modern communication technologies and principles of cultural diplomacy.

2. Scope of Authority:
The Spokesperson operates under the direct supervision of the Chairperson and the Deputy Chairpersons of the Executive Board. Without coordination and written approval of the Executive Board, the Spokesperson is not authorized to conduct interviews, issue statements, or announce official positions of the Council in the media or before formal institutions.

3. Responsibility for Performance:
The Spokesperson is obliged, in all correspondence, interviews, and media engagements, to fully adhere to the Charter of Principles, objectives of the Council, and policies approved by the Executive Board. They must reflect the official positions of the Council with accuracy, clarity, honesty, and complete impartiality.